A nimble team—with nationwide influence

Don’t be fooled by our modest size—the Federation team of professionals wields considerable influence across Canada and on Parliament Hill.

To further the multi-faceted Federation cause, our cohesive group administers a wide range of programs and services, balanced with the hosting of high-profile events such as our annual Congress and lecture series on Parliament Hill.

If you have the aptitude to join such a team, return frequently to this page for details on the latest full-time, part-time and contract opportunities with the Federation for the Humanities and Social Sciences, as well as co-op and paid internship positions.

Accounting Clerk (part-time)

We have an immediate opening for a talented, energetic and organized individual to be our new Accounting Clerk to join our team at the Federation for the Humanities and Social Sciences. This is a new part-time (3 days per week) position that will report to the Accountant. 

If you are a results-driven, team player, you will thrive in our collaborative environment where we enjoy our work while achieving a lot for our members. 

The Federation for the Humanities and Social Sciences promotes research and teaching for the advancement of an inclusive, democratic and prosperous society. With a membership now comprising over 160 universities, colleges and scholarly associations, the Federation represents a diverse community of 91,000 researchers and graduate students across Canada. The Federation organizes Canada’s largest academic gathering, the Congress of the Humanities and Social Sciences, bringing together more than 8,000 participants each year. For more information about the Federation, visit

What you will do

In this role, you will support the accounts payable and receivable functions of the organization.  You will be able to work independently and be expected to use your skills, resources, tact and diplomacy to work with staff in other departments of the office to gather information to support the accounting function and keep financial records up to date.   

The Accounting Clerk works closely with the Accountant and supports him/her in their work on collections and processing accounts payable. Key responsibilities include the following:

Accounts payable:

  • Process, sort, copy, record and file financial transactions and other accounting information to maintain and process accounting records;
  • Record, balance and generate employee and volunteer expense reimbursements and maintain spreadsheets or database for same;
  • Process vendor invoices on a timely basis;
  • Verify financial documentation to support invoices, seeking authorization approval as required in advance of payment;
  • Respond to inquiries and investigate issues as required;
  • Maintain QuickBooks vendor files with address, contact and account numbers.

Accounts receivable:

  • Maintain QuickBooks customer files with contact, address, account number and updates as required;
  • Process, sort, copy, record and file financial transactions and other accounting information to maintain and process accounting records;
  • Prepare and disseminate invoices annually to member associations and institutions for annual membership fees;
  • Review and post receipts and payments to appropriate system ledges, spreadsheets and databases. Monitor accounts to ensure payments are received, and be responsible for collections of overdue accounts;
  • Respond to inquiries, investigate issues and provide summary documentation as required.


  • Offer adhoc assistance to the Accountant and/or the Director, Business Operations from time to time.
  • Receive mail/deliveries, visitors from time to time.

What you need

  • Post-secondary education or equivalent.
  • A minimum of two years experience in a similar position.
  • Positive energy and a professional demeanor at all times displaying tact, diplomacy and discretion in dealing with contractors, suppliers and members of the organization who are senior levels of universities, government officials, national professional organizations and/or institutes.
  • Demonstrated and proven technical competence with QuickBooks and MS Office (Word, PowerPoint, Excel and Outlook).
  • Fluency in English is required (written and spoken), French would be an asset.
  • Excellent organizational skills and attention to details.

What you bring

  • Ownership of tasks and motivation to follow through to completion with a high degree of attention to detail.
  • Adherance to high ethical standards.
  • The highest degree of privacy and confidentiality; a sense of integrity and discretion are required.
  • An innovative mantra, showing initiative and displaying a proactive attitude.
  • Ability to establish strong and trusted relationships with colleagues and external partners.
  • Respect for the values and differences that all members of a small team bring to an office environment; adaptability to different approaches and flexibility to move in new directions as needed.
  • Comfort with tight timelines is required.
  • Personal satisfaction from producing high quality results that have a positive impact on the organization.
  • Appreciation for the contributions of all members of the team and a desire to help others succeed.
  • Willingness to continuously develop skills and knowledge.
  • Possesses a good sense of humor

To apply

If this opportunity intrigues you and relates to your experience, then we want to hear from you. Please take the time to tell us about yourself in a cover letter – we want to hear your story – your background, your accomplishments, and why this role is a good fit for you.

Please submit your cover letter and résumé to: by November 9, 2018. This position will remain posted until the position is filled. Please note that all applications will be acknowledged but only those selected for an interview will be contacted.

The Federation for the Humanities and Social Sciences respects, appreciates and encourages diversity. Applications from all qualified individuals are encouraged. Accommodations are available on request for candidates taking part in all aspects of the selection process.