Careers

A nimble team—with nationwide influence

Don’t be fooled by our modest size—the Federation team of professionals wields considerable influence across Canada and on Parliament Hill.

To further the multi-faceted Federation cause, our cohesive group administers a wide range of programs and services, balanced with the hosting of high-profile events such as our annual Congress and lecture series on Parliament Hill.

If you have the aptitude to join such a team, return frequently to this page for details on the latest full-time, part-time and contract opportunities with the Federation for the Humanities and Social Sciences.

We accept resumes on an ongoing basis for potential openings in the future. Please submit your resume and cover letter at https://secure.collage.co/jobs/fhss/19297, and we will keep it on file for 6 months. For any questions, or to request accessibility accommodations, please email us at hr@ideas-idees.ca. Do not submit your application by email.


Director Corporate Services

We have an immediate opening for a talented and engaged leader to be our new Director, Corporate Services and to join our team at the Federation for the Humanities and Social Sciences in Ottawa, Ontario. This position reports to the President and Chief Executive Officer (CEO) and is a member of the senior management team. 

The Federation for the Humanities and Social Sciences promotes research and teaching for the advancement of an inclusive, democratic and prosperous society. With a membership now comprising over 160 universities, colleges and scholarly associations, the Federation represents a diverse community of 91,000 researchers and graduate students across Canada. The Federation organizes Canada’s largest academic gathering, the Congress of the Humanities and Social Sciences (Congress), bringing together more than 8,000 participants each year. For more information about the Federation, visit www.ideas-idees.ca.

Summary

We are seeking a Director, Corporate Services who will play a key role in contributing to the success of the organization. If you are a results-driven team player, you will thrive in our collaborative environment where we enjoy our work while achieving a lot for our members. In this role, you will oversee a four-person team responsible for a range of key functions, including finance, human resources, technology, and facilities.

The ideal candidate holds a professional accounting designation (CPA, CA, CGA, CMA) or has equivalent experience, including significant familiarity with legislative requirements pertaining to charities and not-for-profit organizations, employee relations, operational planning, and risk management.

The position comes with a competitive salary, and a great compensation package including health/dental benefits, participation in the employer’s pension plan, and a generous vacation and holiday policy. There is also the ability to work in a fun, collegial and supportive work environment, where work-life balance is highly valued!

There will be travel required up to two weeks during the annual Congress event, and potentially overnight stays on a periodic infrequent basis. Please note that Congress 2021 will be virtual and travel will not be required for it.

Remote work

The office is temporarily closed due to COVID-19. You will be working from home until such time as the office reopens. You will be provided with a laptop computer and the necessary software to complete your duties, including the use of Zoom and other online collaboration tools. You will be expected to provide your own internet connection and telephone in order to stay connected. When the office reopens, you will be expected to work out of the office in downtown Ottawa.

What you will do

Showing value to our members is the number one priority in our strategic plan. We are looking for a collaborative leader as we put our members’ needs at the centre of everything we do, ensuring that every decision and interaction helps build positive, productive, long-lasting relationships with the community we serve, and with our staff.

As the Director, Corporate Services, you will have responsibility and accountability for our budget and financial strategy, annual work plan and performance measurement, risk management, and administrative services. You will be a proven leader who can mentor and direct a team with a mix of responsibilities that include finance, human resources, technology, and facilities.

You will need to provide strategic leadership to identify and respond to emerging opportunities and risks, both inside and outside the organization. You will provide expert analysis and advice to advance the Federation’s strategic plan priorities, and direct the planning and decision-making cycles.

Within your portfolio, you will:

  • Work collaboratively with other senior management members, create efficiencies, service improvements, and new revenue opportunities to maximize value for all events and activities.
  • Ensure the Federation’s long-term financial sustainability.
  • Ensure our human resources management functions promote our people-centred culture that emphasizes ‘best practices’, quality, continuous improvement and high performance.
  • Ensure the Federation is compliant with all legislated requirements including Employment Standards Act, Occupational Health and Safety Act, Human Rights Code, and Labour Relations Act.
  • Provide oversight and strategic direction in the use of internal and external resources, and the implementation and day-to-day functioning of Information Technology systems, websites, tools, and equipment used by the Federation and member organizations.
  • Develop, implement and monitor strategies, policies and procedures for capital projects, preventative maintenance, energy conservation, waste management, green construction and other initiatives.
  • Establish, implement and control all financial processes and reporting, using all customary financial statements in accordance with General Accepted Accounting Principles (GAAP) to protect the financial and capital assets of the Federation, including review of the financial statements, reports and year-end audit process, and the investment management strategy. 
  • Ensure all statutory requirements are met as a registered charity and employer within Ontario and Canada.
  • Establish guidelines for budget and lead preparation of annual budgets and forecasts on a project, section and organizational level.
  • Provide support and guidance to the Director, Congress and Events to:
    • Oversee the bidding and selection process for Congress, and lead contract negotiations with partner institutions.
    • Sustain and diversify Congress revenues, and develop new revenue opportunities as part of an organization-wide sponsorship strategy.
  • Support the CEO in the preparation and presentation of financial reporting to the Board.
  • Other duties as required.

What you need

As the ideal candidate, you will have 10 or more years of relevant work experience with significant time (at least five years) spent in management roles. You have completed a university degree in accounting, finance, business, or a related field and you hold a professional accounting designation (CPA, CA, CGA, CMA), or you have extensive equivalent related experience which would also be considered. An MBA would be considered an asset.

Your finance knowledge and strong familiarity with reporting, governance, and legislative requirements of charitable organizations including financial planning, cash management, risk management and financing practices will be important. You will have experience in providing reports and presenting to the Board of Directors, and other external stakeholders.

You have previously had oversight of administrative areas (human resources, technology, facilities), and you have strong knowledge of human resources best practices, policies, and legislation. You have negotiated contracts with external partners, stakeholders and vendors, and you have provided strategic leadership on operational improvements.

Your experience in a comparable not-for-profit organization will serve you well, along with experience serving members who are academics or other professionals. You value work-life balance and a collaborative office culture, and you believe in the importance of universities and the value of the humanities and social sciences.

You are a respected leader, seen as a knowledgeable and credible change agent, and your past team members acknowledge your leadership style and would work for you again.

You are comfortable using Microsoft Office (Outlook, Word, Excel), SharePoint, and QuickBooks.

Strong written and oral communication skills in English are required. In addition, written and oral communication skills in French are an asset.

What you bring

  • Effective presentation skills and ability to have presence in front of a wide variety of audiences including Executives, Board of Directors, members, staff and other stakeholders.
  • A goal-oriented mindset, with a strong sense of urgency to tackle projects in a proactive manner, understanding the details and yet leading and motivating teams to execute on deliverables.
  • A continuous improvement mindset using lessons learned along with a coaching approach.
  • Demonstrated ability to effectively organize tasks and prioritize the complex demands of multiple stakeholders and diverse portfolios.
  • High ethical standards and a desire to work with like-minded high-achievers.
  • Entrepreneurship, initiative, creativity and a proactive attitude.
  • Clarity of expression — both in writing and orally. 
  • A sense of ownership of tasks and the motivation to follow through to achieve personal and team goals.
  • Establishment of strong and trusted relationships with colleagues and external partners.
  • A sincere respect for the values and differences that all members of a small team bring to an office environment; adaptability to different approaches and a flexibility to move in new directions as needed.
  • Commitment to Federation values, vision, and direction.
  • Willingness to continuously develop skills and knowledge, and provide mentorship and coaching to the team.
  • A good sense of humour.

What success looks like

  • You will have created strong working relationships with colleagues, staff, and Board Members.
  • You are able to solidify your relationships with your staff members and create a high-performance team, confident in their abilities and able to deliver on their performance goals.
  • The organization’s strategic objectives are translated into workable operational plans and budgets, ensuring that resources are used effectively and maximizing impact.
  • You are able to articulate the rationale behind why continuous improvement in our organization is required, and as a result your colleagues and your team understand and support the need for change.
  • You feel rewarded and recognized when our staff and members experience the operational changes that you are leading.
  • You have advanced the efficiency of the Federation through process improvements and/or the implementation of technology that will digitize paper-based processes.
  • You will have been instrumental in successfully delivering the Federation’s strategic plan through collaboration with all staff at the Federation.
  • You leave an indelible mark on the Federation by leaving it in a better position than when you joined.

To Apply

If this opportunity intrigues you and relates to your experience, then we want to hear from you. Please take the time to tell us about yourself in a cover letter – we want to hear your story – your background, your accomplishments, and why this role is a good fit for you, and your career at this time.

The Federation for the Humanities and Social Sciences is committed to providing an inclusive and barrier-free recruitment process and work environment. We are an equal opportunity employer, and we are seeking applications from employment equity groups including but not limited to: persons with disabilities, and Black, Indigenous and/or persons of colour.

You must be legally allowed to work in Canada in order to be eligible for this position. Please note that all applications will be acknowledged. Those selected for an interview will be contacted directly. Compensation will be market competitive and will be dependent on your qualifications and experience. The posting will remain active on our website until our search process is complete. We anticipate that the first round of interviews will be scheduled the last week of January 2021.

Please contact us in confidence and provide notice in advance if you require accommodations at any stage of the recruitment process. All requests for accommodation will be considered in a fair and objective manner that will ensure applicants are treated with respect and dignity.

We know that fit for a role goes both ways – you may have other questions – so feel free to contact us in advance of applying and we can set up a time for a call.

Please submit your cover letter, including salary expectations, and résumé, by January 18, 2021, at https://secure.collage.co/jobs/fhss/19712.  

For any questions or to request accommodations, please email us at hr@ideas-idees.ca.

 


Program Officer

We have an immediate opening for an enthusiastic, member-focussed and creative individual to be a Program Officer at the Federation for the Humanities and Social Sciences in Ottawa, Ontario. This position reports to the Manager, Programs and Policy.

If you are a results-driven team player who can blend strategy and events programming, you will thrive in our collaborative environment, where we enjoy our work while achieving a lot for our members.

The Federation for the Humanities and Social Sciences promotes research and teaching for the advancement of an inclusive, democratic and prosperous society. With a membership now comprising over 160 universities, colleges and scholarly associations, the Federation represents a diverse community of 91,000 researchers and graduate students across Canada. The Federation organizes Canada’s largest academic gathering, the Congress of the Humanities and Social Sciences, bringing together more than 8,000 participants each year. For more information about the Federation, visit www.ideas-idees.ca.

Summary

We are seeking a Program Officer who will support the Manager, Programs and Policy and work closely with colleagues from the Communications, Membership, and Events teams, to support the Federation’s programs and policy objectives. In this role, you will organize programming initiatives and projects, all in keeping with the Federation’s strategic objectives and ensuring that consideration for Equity, Diversity, Inclusion, and Decolonization (EDID) is woven into the work that you will do.

You will research and identify key themes and topics, as well as expert researchers and speakers from the social sciences and humanities community, and propose event programming that aligns with key member concerns and the Federation’s organizational priorities. You will also coordinate and administer grant applications from members in regards to funding programs for the Congress of the Humanities and Social Sciences (Congress).

The position comes with an annual salary range of $46,000 to $58,000 and a great compensation package including health/dental benefits, participation in the employer’s pension plan, and a generous vacation and holiday policy. There is also the ability to work in a fun, flexible, collegial and supportive work environment.

There will be travel required up to two weeks during the annual Congress event, and potentially overnight stays on a periodic infrequent basis. Please note that Congress 2021 will be virtual and travel will not be required for it.

Remote work

The office is temporarily closed due to COVID-19. You will be working from home until such time as the office reopens. You will be provided with a laptop computer and the necessary software to complete your duties, including the use of Zoom and other online collaboration tools. You will be expected to provide your own internet connection and telephone in order to stay connected. When the office reopens, you will be expected to work out of the office in downtown Ottawa.

What you will do

  • Organize key programmatic initiatives that advance the Federation’s objectives, especially the Big Thinking lecture series and Congress-related programming.
  • Collaborate with the Membership team to monitor issue areas that affect our members in the social science and humanities research community.
  • Collaborate with the Communications team to monitor issue areas that are of interest to policymakers and the media, and identify expert researchers in the social sciences and humanities that can speak to these issues.
  • Recommend themes and topics for upcoming events and programming initiatives
  • Research, identify, evaluate and recommend potential speakers for both in-person and virtual events.
  • Support the Manager, Programs and Policy with negotiating contracts with speakers.
  • Liaise with speakers before, during and after their events, including collecting content (photos, biographies, abstracts) and coordinating logistics.
  • Coordinate with the Events team to select dates and formats for upcoming events.
  • Write event descriptions, and coordinate with the Communications team to publish promotional material about upcoming speakers and events in various online channels.
  • Coordinate with partner universities for Congress to collect and organize their Congress programming content, and ensure it meets Federation guidelines.
  • Receive, review, assess and administer grant applications from members, and recommend applications for funding.
  • Ensure that EDID is incorporated into all aspects of programming and funds administration.
  • Draft speaking notes, briefing notes, correspondence, and other communication products related to Federation programming, to support the Manager, Programs and Policy, the Senior Management Team, and the Board of Directors.
  • Coordinate special and ad-hoc projects that support the Federation’s policy and program work, including engaging with members and stakeholders as needed.
  • Other duties as required.

What you need

  • A master’s degree in the social sciences or humanities; or alternatively a bachelor’s degree in the social sciences or humanities combined with one year experience working in Canadian academia.
  • One year experience working at a professional level with researchers or academics, in a not-for-profit organization, in Canadian academia, or in a related area.
  • One to two years experience working with members in a member-based organization is an asset.
  • One to two years experience in program management and administration is an asset.
  • One to two years experience in government (federal, provincial, municipal) outreach and engagement is an asset.
  • Good software skills, including word processing, spreadsheets, slide presentations, and email, are required. Database management experience is an asset.
  • Bilingualism is required, including strong written and oral communication skills in English and in French.

What you bring

  • An overall understanding of the core issues facing the social science and humanities research disciplines, and a passion for their value.
  • Familiarity with how the topics of EDID pertain to research, education, policy, and society in general.
  • Strong writing skills and capacity to produce content for a variety of online and print channels.
  • Demonstrated ability to organize multiple tasks and appropriately prioritize activities.
  • Ability to facilitate meetings with stakeholders, conduct presentations and leverage interpersonal skills to put individuals (colleagues or members) at ease.
  • A detail-oriented mind, with a strong focus on organization, planning, follow-up.
  • Excellent interpersonal skills and an ability to work with multiple team members and stakeholders.
  • Tact and diplomacy in dealing with colleagues, members, partners, stakeholders, speakers, and government officials.
  • Demonstrated skill in managing sensitive situations and delicate negotiations involving multiple stakeholders.
  • High ethical standards and a desire to work with like-minded high-achievers.
  • Entrepreneurship, initiative, creativity and a proactive attitude.
  • Clarity of expression — both in writing and orally.
  • A sense of ownership of tasks and the motivation to follow through to achieve personal and team goals.
  • Track record of establishing strong and trusted relationships with colleagues and external partners.
  • A sincere respect for the values and differences that all members of a small team bring to an office environment; adaptability to different approaches and a flexibility to move in new directions as needed.
  • Commitment to Federation values, vision and direction.
  • Willingness to continuously develop skills and knowledge.
  • A good sense of humor.

What success looks like

  • You learn the role quickly, and deliver on existing priorities and deliverables to pre-established timelines.
  • You create strong working relationships with the team at the Federation as well as with a variety of members and partners.
  • Your work displays a consistent commitment to EDID.
  • You are able to connect programming to strategic priorities and policy objectives.
  • You champion collaborative relationships and seek win-win outcomes for colleagues, members and partners.
  • You leverage your networks, available tools and resources, as well as your own knowledge of the humanities and social sciences disciplines to seek ideas on key themes and thinkers of interest from a programming standpoint.

To Apply

If this opportunity intrigues you and relates to your experience, then we want to hear from you. Please take the time to tell us about yourself in a cover letter – we want to hear your story – your background, your accomplishments, and why this role is a good fit for you, and your career at this time.

The Federation for the Humanities and Social Sciences is committed to providing an inclusive and barrier-free recruitment process and work environment. We are an equal opportunity employer, and we are seeking applications from employment equity groups including but not limited to: persons with disabilities, and Black, Indigenous and/or persons of colour.

You must be legally allowed to work in Canada in order to be eligible for this position. Please note that all applications will be acknowledged. Those selected for an interview will be contacted directly. The posting will remain active on our website until our search process is complete.

Please contact us in confidence and provide notice in advance if you require accommodations at any stage of the recruitment process. All requests for accommodation will be considered in a fair and objective manner that will ensure applicants are treated with respect and dignity.

Please submit your cover letter, including salary expectations, and résumé, by January 18, 2021, at https://secure.collage.co/jobs/fhss/19791.

For any questions or to request accommodations, please email us at hr@ideas-idees.ca.


Virtual Project Liaison (4)

We have an opening for four (4) short-term Independent Contractor positions for Virtual Project Liaisons, based in Edmonton, Alberta, to support the Federation for the Humanities and Social Sciences’ member scholarly associations in preparation for the virtual 2021 Congress of the Humanities and Social Sciences.

The Federation for the Humanities and Social Sciences promotes research and teaching for the advancement of an inclusive, democratic and prosperous society. With a membership now comprising over 160 universities, colleges and scholarly associations, the Federation represents a diverse community of 91,000 researchers and graduate students across Canada.

The annual Congress of the Humanities and Social Sciences is the convergence of over 70 scholarly associations, each holding their annual conference under one umbrella, and is Canada’s largest gathering of scholars. Typically held in late May and early June, Congress is organized by the Federation in partnership with a different Canadian university each year. Congress 2021 will be held virtually, May 27 to June 4, 2021, in partnership with the University of Alberta.

For more information, visit www.ideas-idees.ca and www.congress2021.ca.

Summary

We are seeking four Virtual Project Liaisons who will play a key role in contributing to the success of a virtual Congress 2021. You will work closely with the Federation’s Events team, under the leadership of the Director, Congress and Events, to assist the scholarly associations and other stakeholders in preparing and uploading content into the virtual event platform.

You are technologically savvy, are familiar with the academic milieu within which the Federation operates, and have an understanding of how conferences and events are organized.

You will be paid $20/hour. You will be responsible for paying all pension plan contributions, taxes on your income, and any other taxes, premiums, contributions or charges, statutory or otherwise, in respect of the provision of the services for this contract. The Federation will have no obligation to deduct, withhold or contribute any amount in respect of its payments to you, and as such any payments to you are not considered insurable earnings for the purpose of Employment Insurance, and a Record of Employment will not be issued.

Your contract is anticipated to run from February to mid-June 2021 under the following terms:

  • From your start date to March 12, you will work approximately 20 to 25 hours per week.
  • From March 15 to May 21, you will work approximately 35 hours per week. An additional 5 to 15 hours per week (i.e. 40 to 50 hour workweeks) may be worked, subject to approval from the Director, Congres and Events, on an as needed basis especially in the lead up to Congress.
  • From May 24 to June 4 (during Congress), you will be scheduled to cover shifts onsite each day, including evenings and weekends. Shifts may be between 3 and 12 hours long, but usually around 8 hours. There may be split shifts, half-days, and a day off, depending on business requirements.
  • From June 7 to June 11, you will work approximately 35 hours per week.
  • Your work schedule should be flexible to accommodate virtual meeting times with the Federation’s Events team in Ottawa (Eastern time zone), and with volunteers from our member associations across Canada during business hours and after hours.

Work location

For most of the duration of the contract, you will work remotely. You are expected to use your own work space, computer (including Microsoft Office), internet connection and telephone. The Federation will provide any additional software that may be required, such as Zoom or other online collaboration tools.

During the period of May 24 to June 4, you are to cover scheduled shifts onsite at the University of Alberta in Edmonton, Alberta in the Congress command centre. You are responsible for your own travel costs to this location. The requirement to work onsite is subject to any and all COVID-19 protocols that may be in place at the time, from federal, provincial, or municipal authorities, and from the university and the Federation.

What you will do

  • Work collaboratively with the Events team, and with member associations, sponsors, exhibitors, and partners to support the delivery of a virtual Congress 2021.
  • Liaise with key contacts at member associations regarding their tasks and deliverables to ensure items are being completed in a timely manner.
  • Conduct virtual orientation sessions for member associations on how to configure their area of the virtual event platform.
  • Support member associations with their conference programs by providing advice on the program structure and assisting with building it out in the virtual event platform.
  • Conduct virtual orientation sessions for speakers and moderators on how to use the virtual event platform, whether they are presenting live or via recording.
  • Support speakers with uploading their recordings, and provide limited technical support in the preparation of the recordings.
  • Conduct virtual rehearsals prior to the event, with both general sessions for all speakers, and special rehearsals for keynote speakers and important events on an ad hoc basis.
  • Make presentations regarding the virtual event platform to the associations’ conference committees or board of directors, as needed.
  • During Congress, liaise with Event Technicians, member associations, speakers, and moderators to ensure the smooth delivery of events.
  • After Congress is over, prepare reports with usage and online participation statistics for each association.
  • Other tasks, as required.

What you need

  • Two years experience working in an office in an administrative, IT help desk, events, or other related position.
  • Advanced software skills including word processing, spreadsheets, slide presentations, database management, email and scheduling.
  • Experience with member, client or stakeholder relations at a university or not-for-profit organization is an asset.
  • Experience working with audiovisual equipment, producing audiovisual recordings, and/or providing advanced support for online video conferencing is an asset.
  • Experience in organizing academic conferences and/or virtual events is an asset.
  • Experience managing content and events on a website (Drupal, WordPress) and in online event management software is an asset.
  • Good written and oral communication skills in English are required.
  • Good written and oral communication skills in French are required for 50% of the positions to be filled, and are an asset for the remaining positions.

What you bring

  • Ability to work under pressure and adapt easily.
  • A detail-oriented mind, with a strong focus on organization, planning, follow-up.
  • Excellent interpersonal skills and an ability to work with multiple team members and stakeholders.
  • Entrepreneurship, initiative, creativity and a proactive attitude.
  • Clarity of expression — both in writing and orally. 
  • A sense of ownership of tasks and the motivation to follow through to achieve personal and team goals.
  • Comfortable working in a virtual office environment.
  • A good sense of humor.

To Apply

If this position intrigues you and relates to your experience, then we want to hear from you. Please take the time to tell us about yourself in a cover letter, and why this opportunity is a good fit for you.

The Federation for the Humanities and Social Sciences is committed to providing an inclusive and barrier-free recruitment process and work environment. We are seeking applications from employment equity groups including but not limited to: persons with disabilities, and Black, Indigenous and/or persons of colour.

You must be legally allowed to work in Canada in order to be eligible for this position. Please note that all applications will be acknowledged. Those selected for an interview will be contacted directly. The posting will remain active on our website until our search process is complete.

Please contact us in confidence and provide notice in advance if you require accommodations at any stage of the recruitment process. All requests for accommodation will be considered in a fair and objective manner that will ensure applicants are treated with respect and dignity.

Please submit your cover letter and résumé, by January 18, 2021, at https://secure.collage.co/jobs/fhss/19875.

For any questions or to request accommodations, please email us at hr@ideas-idees.ca.