Careers

A nimble team—with nationwide influence

Don’t be fooled by our modest size—the Federation team of professionals wields considerable influence across Canada and on Parliament Hill.

To further the multi-faceted Federation cause, our cohesive group administers a wide range of programs and services, balanced with the hosting of high-profile events such as our annual Congress and lecture series on Parliament Hill.

If you have the aptitude to join such a team, return frequently to this page for details on the latest full-time, part-time and contract opportunities with the Federation for the Humanities and Social Sciences.

We accept resumes on an ongoing basis for potential openings in the future. Please submit your resume and cover letter at https://secure.collage.co/jobs/fhss/19297, and we will keep it on file for 6 months. For any questions, or to request accessibility accommodations, please email us at hr@ideas-idees.ca. Do not submit your application by email.

Digital Communications Officer

We have an immediate opening for a talented, energetic and member-focused individual to be our new Digital Communications Officer and to join our team at the Federation for the Humanities and Social Sciences in Ottawa, Ontario. This position reports to the Manager, Communications and Membership.

The Federation for the Humanities and Social Sciences promotes research and teaching for the advancement of an inclusive, democratic and prosperous society. With a membership now comprising over 160 universities, colleges and scholarly associations, the Federation represents a diverse community of 91,000 researchers and graduate students across Canada. The Federation organizes Canada’s largest academic gathering, the Congress of the Humanities and Social Sciences, bringing together more than 8,000 participants each year. For more information about the Federation, visit www.ideas-idees.ca.

Summary

We are seeking a Digital Communications Officer who will play a key role in contributing to the success of the organization. Working as part of the Communications and Membership team, the Digital Communications Officer will focus on understanding the changing communications environment for the Federation and continually working to monitor, strategize, design and implement media, web and social media activities aimed at enhancing the Federation’s visibility and public profile to support the organization’s strategic goals.

The ideal candidate is a creative storyteller and a strategic thinker with experience in marketing for the web and social media. Innovative and technologically adept, they also have a deep understanding of and appreciation for the academic milieu in which the Federation operates, as well as sound judgement and knowledge of current issues affecting the sector.

The position comes with an annual salary range of $48,300 to $60,900 and a great compensation package including health/dental benefits, participation in the employer’s pension plan, and a generous vacation and holiday policy. There is also the ability to work in a fun, collegial and supportive work environment, where work-life balance is highly valued!

There will be travel required up to two weeks during the annual Congress event, and potentially overnight stays on a periodic infrequent basis. Please note that Congress 2021 will be virtual and travel will not be required for it.

Remote work

The office is temporarily closed due to COVID-19. You will be working from home until such time as the office reopens. You will be provided with a laptop computer and the necessary software to complete your duties, including the use of Zoom and other online collaboration tools. You will be expected to provide your own internet connection and telephone in order to stay connected. When the office reopens, you will be expected to work out of the office in downtown Ottawa.

What you will do

  • Manage the Federation’s social media channels (Facebook, Twitter, LinkedIn, Instagram), including generating fresh daily content and reporting on key metrics.
  • Proactively monitor online discussion amongst members and stakeholders, and respond to questions from the community.
  • Coordinate the Federation’s social media strategy and editorial calendars.
  • Write blog posts, and solicit and edit guest blog posts from internal and external stakeholders.
  • Update the Federation’s website as needed, including writing content, while ensuring best practices are met for Search Engine Optimization (SEO) and website accessibility (WCAG 2.0).
  • Perform basic graphic design and image editing to produce visuals for social media, website content, email, advertisements, and other channels, using Canva, Adobe, or similar.
  • Lead and coordinate a new podcast series for the Federation.
  • Write, build, lay out and send email campaigns, including but not limited to the monthly Communiqué newsletter.
  • Execute communications plans for various programs, projects and events.
  • Attend Federation events and provide general support as needed, including staffing the Federation’s booth at the Federation’s annual tradeshow.
  • Build and send out surveys, as needed.
  • Support the Manager with ensuring that the Federation’s branding and identity guidelines are kept up-to-date, and that the guidelines and lexicon are being followed.
  • Coordinate the capture of photography and videography of Federation events, and secure consent for the future use of the collected material.
  • Use Meltwater to monitor the media for key topics in the social sciences and humanities as well as Federation events and initiatives, and create and circulate media monitoring reports to staff and stakeholders.
  • Under the supervision of the Manager, draft and send media releases and advisories.
  • Generate quarterly analytics reports, and monitor web, email and social performance on a weekly and monthly basis, across all Federation digital platforms.
  • Advise on emerging marketing and communications tools, tactics, technologies and best practices to ensure efficient and effective communications operations.
  • Other duties as required.
     

What you need

  • Post-secondary education in journalism, public relations, communications or related discipline is required, or equivalent experience.
  • Three to five years of relevant experience in journalism, digital communications or marketing, is required.
  • Experience in generating social media content and being responsible for an organization’s social media accounts is an asset.
  • Experience in writing and maintaining a blog or similar forum is an asset.
  • Experience working in media relations is an asset.
  • Demonstrated skills in writing in an engaging manner for a public audience are required.
  • Advanced software skills including word processing, spreadsheets, slide presentations, basic graphic design, social media accounts, email and scheduling are required.
  • Knowledge of issues related to the humanities and social sciences and the academic or scholarly communities would be an asset.
  • Bilingualism is required, including excellent written and oral communication skills in English and French, and ability to write quickly, accurately and under pressure in both languages.


What you bring

  • Strategic judgement, critical reading abilities and editorial mindset.
  • Strong knowledge of social media dashboards and metrics tools, including ability to track, compile and present social media measurement reports.
  • Entrepreneurship, initiative, creativity and a proactive attitude.
  • Demonstrated ability to organize multiple tasks and appropriately prioritize activities.
  • Excellent interpersonal skills and an ability to work with multiple team members and stakeholders and diverse communities.
  • Professionalism – ability to deliver professional products on time, good writing and editing skills, able to apply good judgement in the context of assignments given.
  • High ethical standards and commitment to Federation values, vision and direction.
  • Entrepreneurship, initiative, creativity and a proactive attitude.
  • Clarity of expression — both in writing and orally. 
  • A sense of ownership of tasks and the motivation to follow through to achieve personal and team goals.
  • A sincere respect for the values and differences that all members of a small team bring to an office environment; adaptability to different approaches and a flexibility to move in new directions as needed.
  • Willingness to continuously develop skills and knowledge.
  • A good sense of humour.
     

What success looks like

  • You can learn the role and deliver on existing priorities and deliverables.
  • You understand how effective communication can support and deliver on the organization’s mission and strategic priorities, and you constantly seek ways to collaborate and align your work with the needs of the team.
  • You successfully juggle multiple – often times competing – priorities without losing your cool.
  • You take pride in a job well done, high-quality results, and in meeting deadlines.


To apply

If this opportunity intrigues you and relates to your experience, then we want to hear from you. Please take the time to tell us about yourself in a cover letter – we want to hear your story – your background, your accomplishments, and why this role is a good fit for you, and your career at this time.

The Federation for the Humanities and Social Sciences is committed to providing an inclusive and barrier-free recruitment process and work environment. We are an equal opportunity employer, and we are seeking applications from employment equity groups including but not limited to: persons with disabilities, and Black, Indigenous and/or persons of colour.

You must be legally allowed to work in Canada in order to be eligible for this position. Please note that all applications will be acknowledged. Those selected for an interview will be contacted directly. The posting will remain active on our website until our search process is complete.

Please contact us in confidence and provide notice in advance if you require accommodations at any stage of the recruitment process. All requests for accommodation will be considered in a fair and objective manner that will ensure applicants are treated with respect and dignity.Please submit your cover letter including salary expectations and résumé, by May 5, 2021 in our online portal at https://secure.collage.co/jobs/fhss/21935. For any questions or to request accommodations, please email us at hr@ideas-idees.ca.

Last updated 2021-04-14

Accounting Clerk (part time)

We have an immediate opening for an organized and well-qualified individual to be our new Accounting Clerk and to join our team at the Federation for the Humanities and Social Sciences in Ottawa, Ontario. This position is part-time, 20 hours a week, and reports to the Accountant. 

If you are a results-driven team player, you will thrive in our collaborative environment, where we enjoy our work while achieving a lot for our members. In this role, you will be responsible for the day-to-day bookkeeping of the organisation and assist in month-end and year-end closing, all in keeping with the Federation’s strategic objectives.

The Federation for the Humanities and Social Sciences promotes research and teaching for the advancement of an inclusive, democratic and prosperous society. With a membership now comprising over 160 universities, colleges and scholarly associations, the Federation represents a diverse community of 91,000 researchers and graduate students across Canada. The Federation organizes Canada’s largest academic gathering, the Congress of the Humanities and Social Sciences, bringing together more than 8,000 participants each year. For more information about the Federation, visit www.ideas-idees.ca .

Summary

We are seeking an Accounting Clerk who will be keen to contribute to the success of the organization. Working as part of the Corporate Services team, the Accounting Clerk will be responsible for day-to-day Accounts Payable and Receivable as well as the monthly reconciliation of a number of accounts.       

The ideal candidate is a pro-active team player, who has has sound bookkeeping knowledge and experience, and pro-actively completes tasks and deliverables. Candidates for this position should enjoy working in a small office where you enjoy multi-tasking based on organizational priorities.

The position comes offers an hourly salary of $25.00 a participation in the employer’s pension plan, and a generous vacation and holiday policy.  The position is part-time, either three full days a week or five (5) half days a week.  Extra hours may be required during busy periods.  There is also the ability to work in a fun, collegial and supportive work environment, where work-life balance is highly valued!

Remote work

The office is temporarily closed due to COVID-19. The Accounting Clerk will be working from home until such time as the office reopens. They will be provided with a laptop computer and the necessary software to complete their duties, including the use of Zoom and other online collaboration tools. They will be expected to provide their own Internet connection and telephone in order to stay connected. When the office reopens, they will be expected to work out of the office in downtown Ottawa.

What You Will Do

  • Process accounts payable, including employee expense reports,  in QuickBooks
  • Prepare QuickBooks-generated invoices for membership fees and other revenues as required
  • Monitor Aged Accounts Receivable and report to Department Managers
  • Reconcile revenue accounts with CRM registration
  • Maintain Payee information in Web Banking
  • Post journal entries, reconcile accounts (Banks, credit cards)
  • Assist in month-end closing process as required
  • Assist in year-end audit process as required
  • Offer ad hoc assistance to Accountant and/or Director, Corporate Services as required
  • Basic office tasks, such as filing, data entry, answering phone, processing mail
  • Other duties as required.

What You Need

  • Diploma in Accounting or equivalent experience.
  • A minimum of two years experience in a similar position.
  • Proven technical experience with QuickBooks online.
  • Advanced skills with MS Office (Excel, Word, PowerPoint, Excel and Outlook)
  • Good written and oral communication skills in English are required.
  • Experience with CRM and other SaaS will be considered an asset
  • Written and oral communication skills in French are an asset.
  • Familiarity with the non-profit/charity sector considered an asset

What You Bring

  • High degree of attention to detail
  • Positive, professional demeanour, as well as high ethical standards
  • Highest degree of privacy and confidentiality; a sense of integrity and discretion is required.
  • Shows Initiative, creativity and a proactive attitude towards process improvement.
  • Clarity of expression — both in writing and orally. 
  • A sense of ownership of tasks and the motivation to follow through to achieve personal and team goals.
  • Establishment of strong and trusted relationships with colleagues and external partners.
  • A sincere respect for the values and differences that all members of a small team bring to an office environment; adaptability to different approaches and a flexibility to move in new directions as needed.
  • Commitment to Federation values, vision and direction.
  • Seeks to continuously develop skills and knowledge.
  • A good sense of humour.

What success looks like

  • Payable invoices are paid within 30 days of receipt
  • Revenue invoices are sent out promptly and receivables are monitored closely
  • Membership and Congress teams get weekly Aged Receivable reports
  • Month-end procedures completed and ready for reporting by 15th of the following month
  • Successful, error-free year-end audit

To Apply

If this opportunity intrigues you and relates to your experience, then we want to hear from you. Please take the time to tell us about yourself in a cover letter — we want to hear your story — your background, your accomplishments, and why this role is a good fit for you.

The Federation for the Humanities and Social Sciences is committed to providing an inclusive and barrier-free recruitment process and work environment. We are an equal opportunity employer, and we are seeking applications from employment equity groups including but not limited to: persons with disabilities, and Black, Indigenous and/or persons of colour.

Please submit your cover letter including salary expectations and résumé, by Friday, April 30th, 2021, in our online portal at https://secure.collage.co/jobs/fhss/21524 .

Please note that all applications will be acknowledged but only those selected for further consideration will be contacted. You must be legally allowed to work in Canada in order to be eligible for this position.

The Federation is committed to accessibility. Accommodations are available upon request for applicants taking part in all aspects of the selection process.

For any questions or to request accessibility accommodations,  please email us at hr@ideas-idees.ca.

Last updated 2021-03-30