Careers

A nimble team—with nationwide influence

Don’t be fooled by our modest size—the Federation team of professionals wields considerable influence across Canada and on Parliament Hill.

To further the multi-faceted Federation cause, our cohesive group administers a wide range of programs and services, balanced with the hosting of high-profile events such as our annual Congress and lecture series on Parliament Hill.

If you have the aptitude to join such a team, return frequently to this page for details on the latest full-time, part-time and contract opportunities with the Federation for the Humanities and Social Sciences, as well as co-op and paid internship positions.


Event Planner

The Federation for the Humanities and Social Sciences (Ottawa, Ontario) has an immediate opening for a talented, energetic and member-focused individual to step into the role of Event Planner and join our Congress and events team! This position reports to the Director, Congress and Events. 

If you are a results-driven, team player, you will thrive in our collaborative environment, where we enjoy our work while achieving a lot for our members. As the ideal candidate you have the drive to work in a dynamic, complex and fast-paced work environment. You are highly organized and self-motivated and demonstrate a high degree of professionalism, discretion, tact and responsibility. You have the ability to manage various files with little supervision and want to play a key role in project managing the Federation’s flagship events in keeping with the strategic objectives.  

The Federation for the Humanities and Social Sciences promotes research and teaching for the advancement of an inclusive, democratic and prosperous society. With a membership now comprising over 160 universities, colleges and scholarly associations, the Federation represents a diverse community of 91,000 researchers and graduate students across Canada. The Federation organizes Canada’s largest academic gathering, the Congress of the Humanities and Social Sciences, bringing together more than 8,000 participants each year. For more information about the Federation, visit www.ideas-idees.ca.

Summary

The Event Planner plays a key role in project managing events hosted by the Federation for which our members and stakeholders participate.  The Event Planner reports to the Director, Congress and Events and plays a key role in planning and executing events both internally and externally. This includes full project planning expertise in the planning, development and execution, financial and logistical requirements.  In any given year the event portfolio may include, but is not limited to:

  • Big Thinking lecture series (Big Thinking on the Hill, @Congress)
  • Support programming for Big Thinking on the Road
  • Board meetings (3 per year) and ad-hoc committee meetings
  • Congress of the Humanities and Social Sciences - the convergence of approximately 70 scholarly associations, each holding their annual conference under one umbrella. 
  • Other ad-hoc events initiated by the Executive Directors’ office or Federation programming initiatives

The position comes with a competitive compensation package including health/dental benefits, participation in the employer’s pension plan, and a generous vacation and holiday policy which includes a year-end holiday shut-down period. There is also the ability to work in a fun, collegial and supportive work environment, where work-life balance is highly valued!

There will be travel required up to two weeks during the annual Congress event, and potentially overnight stays on a periodic infrequent basis throughout the year.

What you will do

Working within an event planning team, you will:

  • Contribute to event and meeting, planning, implementing and managing the full range of liaison, logistical and administrative functions necessary to execute events;
  • Lead and participate in the site selection activities for future congress events;
  • Coordinate logistics for all Federation speakers at events;
  • Liaise with the Federation’s travel agency, secure and manage hotel room blocks, prepare accommodation webpage, obtain and monitor all hotel picks ups from Congress hotels and University residences;
  • Utilize event management software to build online registration forms for all events;
  • Coordinate planning on-site and virtual meetings for events held at host universities, prepare post event surveys to different groups of stakeholders;
  • Prepare work plans including workflows, approvals, milestones and maintain throughout each project, provide necessary updates to director/team members as required.  Maintain timelines to meet all milestones and provide alternative suggestions when required;
  • Maintain event budgets and contribute to overall team budget according to work plans and agreements in force. Prepare necessary scopes of work to procure goods and services for events, evaluate quotes and prepare price comparisons as required.
  • Support the work of the broader Federation team by providing similar logistical support for smaller scale activities when required.

What you need

  • You have 2 years of related experience in event planning, or a combination of education and direct experience; ideally within a NGO or non-profit environment. It will be an asset if you have experience in a membership organization, and understand the role we play to serve our diverse membership.
  • You have completed post-secondary education in event planning, events management, or related field.
  • Exceptional written and verbal communication and interpersonal skills.
  • Experience working with event management and mobile app software as well as proficiency with Microsoft suite of products.
  • Ability to work onsite at events for long periods of time; standing, carrying and lifting of 20lb boxes of conference materials
  • Experience working with internal and external stakeholders, including members, is an asset.
  • Experience with project management and critical path documentation is an asset.
  • Bilingualism in English and French is an asset.

What you bring

  • Ability to work under pressure and adapt easily
  • Demonstrated attention to detail and proven skills in priority setting, establishing and meeting deadlines
  • You exude excellent interpersonal skills and an ability to work with multi-layered teams and diverse communities both internally and external to the organization.
  • You have an entrepreneurial mindset, think proactively, and you’re always willing to roll-up your sleeves and make things happen.  You take initiative and ownership of tasks, and are motivated to follow through to completion. That feeling of achieving personal satisfaction from producing high quality results that has a positive impact on a small, ambitious organization is something your former managers or colleagues admire about you. 
  • You have learned how to navigate and understand that people work differently than you and so respect the values and differences that all members of a small team bring to an office environment.  You are adaptable to different approaches and flexible to move in new directions as needed.

What success looks like

  • You can learn the role and deliver on existing priorities and deliverables
  • You create strong working relationships with the team at the Federation as well as with stakeholders, partners and members.
  • Your work showcases your initiative, creativity, proactive attitude and commitment to continuous improvement.
  • You understand the importance of the humanities and social sciences in Canadian society and the role of the Federation and services it provides the member community.
  • You leverage your experience and knowledge of events planning and best practices to create impactful events for Federation members.

To apply

If this opportunity intrigues you and relates to your experience, then we want to hear from you. Please take the time to tell us about yourself in a cover letter — we want to hear your story — your background, your accomplishments, and why this role is a good fit for you.

Please submit your resumé and cover letter, including your salary expectations, to: hr@ideas-idees.ca by July 24, 2019.

This position will remain posted until the position is filled, and applications will be assessed on a rolling basis as they are submitted. Please note that all applications will be acknowledged but only those selected for an interview will be contacted. You must be legally allowed to work in Canada in order to be eligible for this position.

The Federation for the Humanities and Social Sciences respects, appreciates and encourages diversity. Applications from all qualified individuals are encouraged. Accommodations are available on request for candidates taking part in all aspects of the selection process.


Member Relations Officer

We have an immediate opening for a talented, energetic and member-focused individual to be our new Member Relations Officer and to join our team at the Federation for the Humanities and Social Sciences in Ottawa, Ontario. This position reports to the Manager, Communications and Membership. 

If you are a results-driven, team player, you will thrive in our collaborative environment, where we enjoy our work while achieving a lot for our members. In this role, you manage and develop systems to engage and communicate with member organizations, all in keeping with the Federation’s strategic objectives.

The Federation for the Humanities and Social Sciences promotes research and teaching for the advancement of an inclusive, democratic and prosperous society. With a membership now comprising over 160 universities, colleges and scholarly associations, the Federation represents a diverse community of 91,000 researchers and graduate students across Canada. The Federation organizes Canada’s largest academic gathering, the Congress of the Humanities and Social Sciences, bringing together more than 8,000 participants each year. For more information about the Federation, visit www.ideas-idees.ca.

Summary

We are seeking a Member Relations Officer who will play a key role in contributing to the success of the organization. Working as part of the Communications and Membership team, he/she will manage and develop systems to engage and communicate with member organizations in pursuit of the Federation’s strategic objectives. The Officer will also facilitate and manage partnership projects and events with key stakeholders linked to our membership objectives.

The ideal candidate is a pro-active team player with a keen interest in the world of ideas, research and learning, and has good networking abilities, strong communications skills and sound experience in engaging members or stakeholders.

The position comes with an annual salary range of $46,000 to $58,000 and great compensation package including health/dental benefits, participation in the employer’s pension plan, and a generous vacation and holiday policy. There is also the ability to work in a fun, collegial and supportive work environment, where work-life balance is highly valued!

There will be travel required up to two weeks during the annual Congress event, and potentially overnight stays on a periodic infrequent basis.

What You Will Do

  • Liaise and maintain communications with member organizations to advance the objectives of the Federation.
  • Track information related to member services and coordinate the delivery of key member services.
  • Respond to enquiries from non-members seeking information about membership and processe membership requests. 
  • Aid in the development and oversight of initiatives that serve the needs of the Federation’s scholarly associations, institutions, affiliates, as well as key stakeholder groups.
  • Work with the Communications team on materials and programs to recruit and retain members.
  • Draft promotional materials and web content related to stakeholder relations and member services.
  • Administer the allocation of special funding programs available to members (from promoting the competition, to collecting and reviewing applications, to selecting and notifying winners, and coordinating the fund allocation process internally with colleagues in Finance.
  • Undertake research in areas such as identifying new members, member retention and renewal, member satisfaction surveys, member needs assessment and competition analysis.
  • Analyze member data and provide briefings on member relations issues to senior management and the Board of Directors as required.
  • Maintain membership-related technological systems (i.e., Customer Relationship Management (CRM), Membership Management System) and, act as an ambassador representing members’ interests to technological providers.
  • Gather and report on metrics and provide ad hoc data and membership-related reports to the Manager.
  • Support the Manager, Communications and Membership and members of senior management with member-related information and data.

What You Need

  • Post-secondary education or a minimum of three years’ in a member or stakeholder relations role, ideally within a non-profit or industry association.
  • Minimum two years’ experience in database management with a high level of accuracy, efficiency and speed.
  • Experience in forming strong and effective networks and managing systems for tracking and updating key organizational information.
  • Successful track record in program development and delivery.
  • Demonstrated skill in managing sensitive situations and delicate negotiations involving multiple stakeholders.
  • Knowledge of issues related to the humanities and social sciences and the academic or scholarly communities would be an asset.
  • Ability to facilitate meetings with members, conduct presentations and leverage interpersonal skills to put individuals (colleagues or members) at ease.
  • Capacity to liaise with individuals at senior levels of university and national professional organizations or institutes.

What You Bring

  • Bilingualism; excellent written and oral communication skills in English and French, including writing for the web.
  • Advanced software skills including word processing, spreadsheets, slide presentations, database management, email and scheduling.
  • Demonstrated ability to organize multiple tasks and appropriately prioritize activities.
  • Capacity to efficiently make decisions so as to most effectively utilize time and resources.
  • A detail-oriented mind, with a strong focus on organization, planning, follow-up.
  • Excellent interpersonal skills and an ability to work with multiple team members and stakeholders.
  • Tact and diplomacy in dealing with colleagues, elected or appointed representatives of the Federation, as well as with members of universities and organizations.
  • High ethical standards and a desire to work with like-minded high-achievers.
  • Entrepreneurship, initiative, creativity and a proactive attitude.
  • Clarity of expression — both in writing and orally. 
  • A sense of ownership of tasks and the motivation to follow through to achieve personal and team goals.
  • Establishment of strong and trusted relationships with colleagues and external partners.
  • A sincere respect for the values and differences that all members of a small team bring to an office environment; adaptability to different approaches and a flexibility to move in new directions as needed.
  • Willingness to continuously develop skills and knowledge.
  • A good sense of humor.

What success looks like

  • You can learn the role and deliver on existing priorities and deliverables
  • You create strong working relationships with the team at the Federation as well as with members.
  • Your work showcases your initiative, creativity and proactive attitude.
  • You understand the importance of the humanities and social sciences in Canadian society and the role of the Federation as it relates to the membership.
  • You champion a commitment to continuous improvement in the provision of member services.

To Apply

If this opportunity intrigues you and relates to your experience, then we want to hear from you. Please take the time to tell us about yourself in a cover letter — we want to hear your story — your background, your accomplishments, and why this role is a good fit for you.

Please submit your resumé and cover letterto: hr@ideas-idees.ca by July 23, 2019.

This position will remain posted until the position is filled, and applications will be assessed on a rolling basis as they are submitted. Please note that all applications will be acknowledged but only those selected for an interview will be contacted. You must be legally allowed to work in Canada in order to be eligible for this position.

The Federation for the Humanities and Social Sciences respects, appreciates and encourages diversity. Applications from all qualified individuals are encouraged. Accommodations are available on request for candidates taking part in all aspects of the selection process.


 

Program Officer, ASPP

Maternity leave contract for 12 months.

The Federation for the Humanities and Social Sciences promotes research and teaching for the advancement of an inclusive, democratic and prosperous society. With a membership now comprising over 160 universities, colleges and scholarly associations, the Federation represents a diverse community of 91,000 researchers and graduate students across Canada. The Federation organizes Canada’s largest academic gathering, the Congress of the Humanities and Social Sciences, bringing together more than 8,000 participants each year.

We are seeking a Program Officer for the Awards to Scholarly Publications Program (ASPP) for a 12-15 month maternity leave contract, who will play a key role in contributing to the success of the organization.

Summary

The Program Officer, ASPP is responsible for coordinating and administering the Awards to Scholarly Publications Program. Reporting to the Director, Member Engagement and Communications, the Program Officer plans, organizes and delivers engaging activities associated with the program, including the Canada Prizes, and liaises with a broader community of scholarly publishers and authors.

As a member of the Federation team, the Program Officer, ASPP will also provide support to other Federation activities as required and requested by the Director, Member Engagement and Communications.

The position comes with a great compensation package including health/dental benefits, participation in the employer’s pension plan, and a generous vacation and holiday policy. There is also the ability to work in a fun, collegial and supportive work environment, where work-life balance is highly valued!

There will be travel required up to two weeks during the annual Congress event.

What you will do

  • Assess eligibility of incoming ASPP applications against established guidelines, communicate with applicants, manage the peer review process, and follow up with publishers and authors 
  • Liaise and consult with scholarly associations and publishers to ensure there is adequate and appropriate involvement with the ASPP, including finding suitable peer reviewers and ensuring there is good representation on ASPP committees
  • Monitor and report on actual and projected application results; prepare and advise on additional statistics as required
  • Under the direction of the Director, Member Engagement and Communications:
    • Coordinate monthly approval process for applications to receive funding
    • Draft, recommend and implement appropriate policies and procedures
    • Liaise with the ASPP’s Academic Council on matters of policy
    • Support the activities of the Academic Council
    • Monitor the results and effectiveness of ASPP activities
  • Coordinate the Canada Prizes, assemble juries, manage the deliberation process, plan the ceremony and contribute to promotional and communication plans
  • Keep abreast of emerging trends and issues to ensure the ASPP and the Canada Prizes remain current and effective
  • Work closely with other functional areas within the Federation as required

What you need

  • As the ideal candidate, you will have at least three years of relevant experience managing a significant grant program
  • You have completed a post-secondary degree, preferably in the humanities and/or social sciences
  • You are technology savvy and have strong computer sills including familiarity with MS Office for a Windows-based environment, word, spreadsheet (excel), database management, and email
  • A continuous improvement mindset and a curiousity of how technology can improve manual processes.  Experience with technology implementations will be an asset
  • Your experience in an academic environment or comparable non-profit organization will serve you well
  • You value work-life balance and a collaborative office culture, and you believe in the importance of universities and the value of the humanities and social sciences

What you bring

  • A passion, understanding and enthusiasm for the importance of scholarly books
  • You thrive in an environment where details and organizational skills are engrained in everything you do all day.  In your current or prior role(s), you are praised for your ability to do things right, and on time – all the time. 
  • Your communication and presentation skills and your ability to have a confident presence in front of our members, award presenters and award finalists will be important. English writing and editing skills and a fluency in French (written and oral) is a definite mandatory requirement to be able to support our member’s needs. 
  • You love to tackle projects in a proactive manner, and have a strong sense of time sensitive deadlines, so you’re able to easily and effectively multitask to prioritize the program requirements.
  • You can work independently and love focusing on the organization, administration, planning and follow-up aspect of your role.
  • You exude tact and diplomacy in dealing with staff, publishers, authors and other members of the scholarly community.
  • You are adaptable to change and flexible to move in new directions as needed.

What success looks like

  • You can learn the role and deliver on existing priorities and deliverables
  • You create strong working relationships with the team at the Federation as well as publishers, authors and other members of the scholarly community
  • You lead the way in transitioning and transforming the ASPP from a paper-based application system to a completely digital process, via the implementation of new software
  • You champion the integrity of the ASPP by monitoring and reporting on the applicant success rates, and by ensuring that the distribution of the grants is equitable.

To Apply

If this opportunity intrigues you and relates to your experience, then we want to hear from you! Please take the time to tell us about yourself in a cover letter — we want to hear your story — your background, your accomplishments, and why this role is a good fit for you.

Please submit your cover letter including salary expectations and résumé to: hr@ideas-idees.ca by June 3, 2019.

This position will remain posted until the position is filled, and applications will be assessed on a rolling basis as they are submitted. Please note that all applications will be acknowledged but only those selected for an interview will be contacted. You must be legally allowed to work in Canada in order to be eligible for this position.

The Federation for the Humanities and Social Sciences respects, appreciates and encourages diversity. Applications from all qualified individuals are encouraged. Accommodations are available on request for candidates taking part in all aspects of the selection process.