A nimble team—with nationwide influence

Don’t be fooled by our modest size—the Federation team of professionals wields considerable influence across Canada and on Parliament Hill.

To further the multi-faceted Federation cause, our cohesive group administers a wide range of programs and services, balanced with the hosting of high-profile events such as our annual Congress and lecture series on Parliament Hill.

If you have the aptitude to join such a team, return frequently to this page for details on the latest full-time, part-time and contract opportunities with the Federation for the Humanities and Social Sciences, as well as co-op and paid internship positions.

We're Hiring!

Position Title:  Program Officer, Awards to Scholarly Publications Program (ASPP) 

Reports to:  Director of Policy and Programs

The Federation for the Humanities and Social Sciences promotes research and teaching for the advancement of an inclusive, democratic and prosperous society. With a membership now comprising over 160 universities, colleges and scholarly associations, the Federation represents a diverse community of 91,000 researchers and graduate students across Canada. The Federation organizes Canada’s largest academic gathering, the Congress of the Humanities and Social Sciences, bringing together more than 8,000 participants each year.

We are seeking a Program Officer for the Awards to Scholarly Publications Program (ASPP) who will play a key role in contributing to the success of the organization.


The Program Officer of the ASPP is responsible for coordinating and administering the Awards to Scholarly Publications Program. Reporting to the Director of Policy and Programs, the Program Officer plans, organizes and delivers activities associated with the program, including the Canada Prizes, and liaises with a broader community of scholarly publishers and authors.

As a member of the Federation team, the Program Officer will also provide support to other Federation activities as required and requested by the Director of Policy and Programs.

There will be travel required up to two weeks at a time at least once per year.

Duties and Responsibilities:

  • Assess eligibility of incoming ASPP applications against established guidelines, communicate with applicants, manage the peer review process, and follow up with publishers and authors 
  • Liaise and consult with scholarly associations and publishers to ensure there is adequate and appropriate involvement with the ASPP, including finding suitable peer reviewers and ensuring there is good representation on ASPP committees
  • Monitor and report on actual and projected application results; prepare and advise on additional statistics as required
  • Under the direction of the Director of Policy and Programs:
    - Coordinate monthly approval process for applications to receive funding
    - Draft, recommend and implement appropriate policies and procedures
    - Liaise with the ASPP’s Academic Council on matters of policy
    - Support the activities of the Academic Council
    - Monitor the results and effectiveness of ASPP activities
  • Coordinate the Canada Prizes, assemble juries, manage the deliberation process, plan the ceremony and contribute to promotional and communication plans
  • Keep abreast of emerging trends and issues to ensure the ASPP and the Canada Prizes remain current and effective
  • Work closely with other functional areas within the Federation as required

Education and Experience:

  • A post-secondary degree, and preferably a master’s-level degree or equivalent, in the humanities and/or social sciences;
  • At least three years of relevant experience (e.g. working for a scholarly journal, university press or trade publisher or in a university setting, and/or managing a significant grant program)

Skills and abilities:

  • Excellent English writing and editing skills; fluency in French (written and oral) is mandatory
  • Strong communications skills and ability to encourage cooperation and collaboration amongst varying interest groups and stakeholders
  • Demonstrated ability to organize multiple tasks and prioritize activities appropriately as well as to make decisions to utilize time and resources most effectively
  • Must be exceptionally detail-oriented, with a strong focus on organization, administration, planning and follow-up
  • Must possess tact and diplomacy in dealing with staff, publishers, authors and other members of the scholarly community
  • Experience with database management an asset

Personal Characteristics:

  • High ethical standards and a desire to work with like-minded high achievers
  • Takes ownership of tasks and is motivated to follow through to completion
  • Gets personal satisfaction from producing high-quality results that have a positive impact on the organization
  • Can establish strong and trusted relationships with colleagues and stakeholders
  • Respects the values and differences that all members of a small team bring to an office environment
  • Is adaptable to different approaches and flexible to move in new directions as needed
  • Seeks opportunities to help others to succeed
  • Seeks to continuously develop skills and knowledge
  • Committed to the Federation’s values, vision and direction

The Federation for the Humanities and Social Sciences offers a competitive salary and an excellent benefits package.

To apply, send a résumé and cover letter stating salary expectations to by June 17, 2016

No phone calls please. Only those selected for an interview will be contacted.

The Federation for the Humanities and Social Sciences respects, appreciates and encourages diversity. Applications from all qualified individuals are encouraged.

Click here for downloadable version