Careers

A nimble team—with nationwide influence

Don’t be fooled by our modest size—the Federation team of professionals wields considerable influence across Canada and on Parliament Hill.

To further the multi-faceted Federation cause, our cohesive group administers a wide range of programs and services, balanced with the hosting of high-profile events such as our annual Congress and lecture series on Parliament Hill.

If you have the aptitude to join such a team, return frequently to this page for details on the latest full-time, part-time and contract opportunities with the Federation for the Humanities and Social Sciences.

We accept resumes on an ongoing basis for potential openings in the future. Please submit your resume and cover letter at https://secure.collage.co/jobs/fhss/19297, and we will keep it on file for 6 months. For any questions, or to request accessibility accommodations, please email us at hr@ideas-idees.ca. Do not submit your application by email.


Event Coordinator

Are you interested in helping bring Canada’s largest academic conference to a virtual setting for the first time?

We have an immediate opening for an Event Coordinator to join our team on a contract basis at the Federation for the Humanities and Social Sciences in Ottawa, Ontario. This position reports to the Director, Congress and Events. 

The Federation for the Humanities and Social Sciences promotes research and teaching for the advancement of an inclusive, democratic and prosperous society. With a membership now comprising over 160 universities, colleges and scholarly associations, the Federation represents a diverse community of 91,000 researchers and graduate students across Canada.

The annual Congress of the Humanities and Social Sciences is the convergence of over 70 scholarly associations, each holding their annual conference under one umbrella, and is Canada’s largest gathering of scholars. Typically held in late May and early June, Congress is organized by the Federation in partnership with a different Canadian university each year. Congress 2021 will be held virtually, May 27 to June 4, 2021, in partnership with the University of Alberta.

For more information, visit www.ideas-idees.ca and www.congress2021.ca.

Summary

We are seeking an Event Coordinator who will play a key role in contributing to the success of a virtual Congress 2021. Working as part of the Congress and Events team, the Event Coordinator will support the implementation of the virtual event platform, assist internal and external users with content creation in the platform, and assist with event registration.

The ideal candidate is a pro-active team player, who has strong communications skills, a focus on attention to detail, and experience working with a variety of members, partners and stakeholders.

The contract will be for approximately 8 to 9 months, from November 2020 to August 2021.

Work location

The Federation office is partially closed due to COVID-19. The Event Coordinator will be mostly working from home, with the option to work from the office on an occasional basis. He/she will be provided with a laptop computer and the necessary software to complete his/her duties, including the use of Zoom and other online collaboration tools. He/she will be expected to provide his/her own Internet connection and telephone in order to stay connected. When the office fully reopens, he/she will be expected to work out of the office in downtown Ottawa.

Travel may be required for a two to four week period to Edmonton in the lead up to and during Congress 2021 in order to be onsite in the Congress command centre for the event. This will depend on the COVID-19 restrictions at the time.

What You Will Do

  • Work collaboratively with the Congress and Events team, with staff at the partner university, and with member associations, to support the delivery of a virtual Congress 2021.
  • Prepare the virtual event platform for graphics upload.
  • Build out content on behalf of the scholarly associations in the virtual event platform.
  • Assist exhibitors with building virtual booths in the virtual event platform.
  • Assist the partner university with building content in the virtual event platform.
  • Assist other Federation staff and contractors with adding content to the virtual event platform, including the posting of speaker recordings.
  • Prepare documentation and instructions for all aspects of the virtual event platform, for various audiences including both the scholarly association organizers and the event registrants.
  • Assist the Congress Registrar with registration duties, both in the lead up to and during the event, including answering emails, responding to registrant inquiries, following up on any issues, and updating the virtual event platform onsite.
  • Other duties as required.

What You Need

  • Post-secondary education in event planning, events management, or a related field.
  • Two years of related experience in event planning.
  • Advanced software skills including word processing, spreadsheets, slide presentations, database management, email and scheduling.
  • Ability to work onsite at events for long periods of time.
  • Experience in organizing virtual events is an asset.
  • Experience managing content and events on a website (Drupal, WordPress) and in online event management software is an asset.
  • Experience in creating instructions and documentation for virtual event participants is an asset.
  • Bilingualism in English and French is preferred.

What You Bring

  • Ability to work under pressure and adapt easily.
  • A detail-oriented mind, with a strong focus on organization, planning, follow-up.
  • Excellent interpersonal skills and an ability to work with multiple team members and stakeholders.
  • Entrepreneurship, initiative, creativity and a proactive attitude.
  • Clarity of expression — both in writing and orally. 
  • A sense of ownership of tasks and the motivation to follow through to achieve personal and team goals.
  • A sincere respect for the values and differences that all members of a small team bring to an office environment; adaptability to different approaches and a flexibility to move in new directions as needed.
  • Commitment to Federation values, vision and direction.
  • Willingness to continuously develop skills and knowledge.
  • Be comfortable working in a virtual office environment.
  • A good sense of humor.

To Apply

If this opportunity intrigues you and relates to your experience, then we want to hear from you. Please take the time to tell us about yourself in a cover letter — we want to hear your story — your background, your accomplishments, and why this role is a good fit for you.

The Federation for the Humanities and Social Sciences is committed to providing an inclusive and barrier-free recruitment process and work environment. We are an equal opportunity employer and we encourage applications from employment equity groups including but not limited to: persons with disabilities, and Black, Indigenous and/or persons of colour.

This is an immediate position to be filled. Applications will be assessed as received, and this position will remain posted until the position is filled. Please submit your résumé and cover letter with salary expectations by November 27, 2020 in our online portal at https://secure.collage.co/jobs/fhss/19092.

Please note that all applications will be acknowledged but only those selected for an interview will be contacted. You must be legally allowed to work in Canada in order to be eligible for this position.

The Federation is committed to providing an accessible work environment. Accommodations are available on request for candidates taking part in all aspects of the selection process.

For any questions about this position, or to request accessibility accommodations, please email us at hr@ideas-idees.ca. Do not submit your application by email.


Researcher, EDID

We have an opening for a short-term Independent Contractor position for a Researcher, Equity, Diversity, Inclusion and Decolonization (EDID) to support our team at the Federation for the Humanities and Social Sciences (Ottawa, ON). This position reports to the Manager, Programs and Policy, and will be working on compiling best practices for integrating equity, diversity, inclusion and decolonization (EDID) into conferences and events.

The Federation for the Humanities and Social Sciences promotes research and teaching for the advancement of an inclusive, democratic and prosperous society. With a membership now comprising over 160 universities, colleges and scholarly associations, the Federation represents a diverse community of 91,000 researchers and graduate students across Canada. The Federation organizes Canada’s largest academic gathering, the Congress of the Humanities and Social Sciences, bringing together more than 8,000 participants each year. For more information about the Federation, visit www.ideas-idees.ca.

Summary

The Researcher, EDID will work closely with the Manager, Programs and Policy to research, identify and assess EDID best practices for conferences and events. The final deliverables will include a report of the findings, including the list of sources used.

The ideal candidate is a demonstrated competent researcher who is familiar with the academic milieu within which the Federation operates, has an understanding of how conferences and events are organized, and has experience working on EDID initiatives.

This contract will be for approximately 140 hours, and is anticipated to run from December 2020 to January 2021.

Remote work

The work is to be conducted remotely. The Researcher, EDID is expected to use his/her own computer, internet connection and telephone during the contract. The Federation will provide any additional software that may be required, such as Zoom or other online collaboration tools. Please note that the Federation office is only open on a limited basis due to COVID-19.

About the project

The Federation has recommitted to EDID, and to the necessary leadership and collaborative work to advancing EDID within our scholarly communities, and the work that remains to effect systemic change.

As a step towards addressing these concerns, the Congress Advisory Committee on EDID was established by the Federation’s Board of Directors, to advise the Federation on how to embed EDID in Congress and other Federation events.

The Committee’s mandate is to advise the Federation on (1) strategies to support EDID in Congress and other Federation events, and (2) specific actions the Federation and its members can take, in the short, medium, or longer term. The priorities of the Committee are to:

  • Support equitable and inclusive access and participation for all of its members to Federation activities;
  • Support reconciliation with Indigenous communities, and collaborate to increase opportunities for Indigenous students, scholars, and communities;
  • Support critical anti-colonialism and decolonization practices; and
  • Support critical conversations and practices to combat anti-Black racism, including through an intersectional lens that makes visible the simultaneous impact of multiple forms of systemic discrimination.

As part of its report to the Federation, the Committee would like to offer a set of recommendations to the Federation, including best practices for integrating equity, diversity, inclusion, and decolonization into conference development and delivery.

What you will do

  • Conduct a review of current best practices with regard to developing and delivering conferences and events that are grounded in EDID best practices, including existing and emerging practices for both in-person and virtual events.
  • Assisting the Manager, Programs and Policy in seeking the input of the Congress Advisory Committee on EDID regarding the research plan as it is developed and implemented
  • Include all aspects of EDID in the research, while including particular emphasis on the following perspectives: Decolonization, Anti-Black Racism, First Nations, Inuit, and Metis, Women, Visible/racialized minorities, Persons with disabilities, Sexual orientation, and Gender identity and gender expression
  • Identify best practices for the above, and rate according to: expected impact, level of effort, and resources required.

What you need

  • Undergraduate degree from a recognized university is preferred. Some progress towards a graduate degree is an asset.
  • Experience conducting internet research is required.
  • Experience working within EDID initiatives is an asset.
  • Experience working within a university is an asset.
  • Experience working with conferences and events is an asset.
  • Good written and oral communication skills in English are required. Ability to communicate in French and/or a Canadian Indigenous language is an asset.

What you bring

  • An understanding of the issues surrounding equity, diversity, inclusion, and decolonization in Canadian academia.
  • Entrepreneurship, initiative, creativity and a proactive attitude.
  • High ethical standards and a desire to work with like-minded high-achievers.
  • Clarity of expression — both in writing and orally. 
  • A sense of ownership of tasks and the motivation to follow through to achieve personal and team goals.
  • Commitment to Federation values, vision and direction

To Apply

If this opportunity intrigues you and relates to your experience, then we want to hear from you!

The Federation for the Humanities and Social Sciences is committed to providing an inclusive and barrier-free recruitment process and work environment. We are an equal opportunity employer, and we are seeking applications from employment equity groups including but not limited to: persons with disabilities, and Black, Indigenous and/or persons of colour.

This is an immediate contract to be filled, and applications will be assessed as received. Please email your résumé and cover letter indicating how your experience and skill set will contribute to this project, and including expected remuneration, by December 4, 2020 to hr@ideas-idees.ca.

Please note that all applications will be acknowledged but only those selected for further consideration will be contacted. You must be legally allowed to work in Canada in order to be eligible for this contract.

The Federation is committed to accessibility. Accommodations are available upon request for applicants taking part in all aspects of the selection process.

For any questions or to request accessibility accommodations, please email us at hr@ideas-idees.ca.